Fillable invoice template — with a live check of the mandatory details

Enter the issuer, the recipient and the line items. The tool works out net, tax and gross, and shows alongside it which mandatory detail is still missing. Then print it or save it as a PDF.

  • Runs entirely in your browser. No account, no upload, nothing stored.
  • Shows which detail is missing while you type — not when the invoice comes back.
  • Prints cleanly: field borders, the checklist and everything else on the page stay off the paper.

Everything you type here stays in this browser window. Reloading the page empties the form.

Issuer

Invoice details

The second date, and the one most often missing: the day the goods or services were supplied, not the day you wrote the invoice.

Invoice recipient

Line items

Description Quantity Unit Unit price (net) VAT Total (net)

Totals

Subtotal (net)
—
VAT
—
Total amount
—

The mandatory details — and where they come from

Before ticking off a list: an invoice answers seven questions so that a third party understands the transaction years later without you — who issued it, to whom, when it was written, what was supplied, when it was supplied, how much and what tax, and which number it carries. You can put those seven questions to an invoice in any market. Which detail is mandatory, and from what amount a shorter list will do, is national.

Nearly every VAT system requires the same seven answers, because everywhere the same three parties describe the same transaction: you, your customer, and a tax authority reading the document years later. What differs between markets is the wording, the numbering, and the extra entries a country adds on top — a reverse-charge wording, a self-billing marker, a note that a special scheme applies.

So the useful question is not “what does the list say” but “which of the seven answers is missing from this document”. That is what the panel beside the form checks. Where your market adds an entry of its own, add it to the note field and treat this checklist as the floor rather than the ceiling.

One misunderstanding travels everywhere and is worth naming: what is usually required of the number is that it be issued once, not that the series be unbroken. Separate runs per site or per year are normally acceptable; the same number issued twice is not, and neither is quietly changing a number already issued.

Most VAT systems allow a shorter list below a certain amount, and this is the point at which a figure remembered from another country will be wrong. The threshold is national, the amount it is measured against may be gross or net, and — the part that surprises people — what the relief actually waives differs too.

Germany as a named example, checked at the statute: a small-amount invoice under section 33 of the VAT Implementing Ordinance (UStDV) is allowed where the total does not exceed 250 euros gross, and it then needs four things only: the supplier's name and address, the issue date, the quantity and nature of the supply, and the consideration plus tax as one sum with the rate or a statement of the exemption. France, by contrast, has a 150-euro net threshold that waives just two mentions and leaves everything else in place. Two neighbouring markets, two different reliefs — which is precisely why the figure has to come from your own.

Where you invoice without tax — an exempt supply, or a small-business scheme where your market has one — the rate and the tax amount are replaced rather than simply dropped. Every system that permits it asks for a statement on the invoice saying what makes the supply tax-free, usually with a reference to the provision.

The rule that holds everywhere: show tax on an invoice while in that position, and you owe the tax you showed. That is the most expensive typing error on this page.

As at 25.08.2026. This page is not legal or tax advice. The German provisions named above were checked at the statute on gesetze-im-internet.de and apply to Germany only; every other market has its own list with its own limits.

Frequently asked questions

No. The tool calculates and checks in the browser; it sends nothing to a server, stores nothing and sets no storage cookie. Reloading the page empties the form — that is the other side of the same decision.

It can be, if every mandatory detail is on it — that is what the checklist is for. What it cannot do is issue the numbers in sequence and keep the document unalterable; those are demands on your bookkeeping, not on a sheet of paper.

An invoice below a national threshold for which a shorter list of particulars is accepted. Both the threshold and the particulars it waives are set per country, so look up your own — a figure carried across a border will be wrong.

No. An e-invoice is a structured data record in a defined format, not a printout and not a PDF. Most EU markets now have a mandate of their own with its own deadlines and sometimes its own national format; producing one needs software that creates the invoice as a data record.

Further reading What belongs on every invoice — the checklist behind the mandatory details

You have just done by hand what a system does permanently

Number series, date of supply, tax rates, retention: in the workshop system's invoicing, all of it comes out of the job — locked down for audit compliance and, where you need it, issued straight away as a structured e-invoice.

See invoicing in the workshop system